Latest reports and accounts

African Youth Development Action Project (AYDAP)

 

14 Blair Gardens

Torrance G64 4HL

 

Registered Charity Number  SC034993

 

Trustees Report for year ended 31 March 2012

 

 

Trustees to date of Annual Report

Throughout period:-

Jerry T Boweh (Co-ordinator), Benny Andersen (Chairperson), ,Donald S Goldie C.A.( Treasurer ), Julie Boweh, Dr Peter Langhorne, Charlotte Peppit (Secretary)

 

During the year Charlotte Peppit joined the Trustees as Secretary

 

Resigned during the year for personal reasons

Jennifer Whiteford, Sharon Mackay, Caroline Graham

 

The Trustees are highly appreciative of the dedicated help from Jennifer, Sharon, and Caroline throughout their time at AYDAP. Their being young people with changing lives we wholeheartedly wish them every good thing for the future. Their tenure and resignations were entirely characterised by goodwill and valuable assistance to the Charity.

 

Structure

The Charity is an unincorporated association governed by a formal Constitution which provides for office bearers a comprehensive guide as to the objects powers and general structure of the charity. Further clauses outline the qualifications, applications, subscriptions, register, withdrawal and expulsion of members etc. Notes on general meetings, executive committee procedures, powers and eligibility, along with administrative requirements, such as operation of bank accounts accounting records and production of annual accounts are also included

 

The Charity is not affiliated to any other body

 

Charitable Purposes

To advance the education of young people in Africa through the provision of information, guidance and services in relation to health, the environment and culture

To alleviate poverty among young people in Africa by enabling them to access education and career choices through the provision of employment guidance, advice and information.

To advance education of young people in countries out of Africa by increasing their awareness of health, employment, environmental and cultural issues affecting African youth.

 

 

Activities

To date (and foresee ably) all the net funds raised are remitted to our associated project AYDAP Liberia and those funds are the sole financial support currently available to them. AYDAP Liberia works among young people in that country in a number of secondary schools with a programme of drama, dance, music and group discussion support using local Liberian volunteers and their our own Liberian team with a theme of Sexual Exploitation and Abuse (S.E.A) to encourage the students to learn important life skills and an increased awareness of the social and health issues resulting from such abuse. A programme of training in drama and music is currently underway towards a festival with a S.E.A. them later in the year which is well recognized and supported by the authorities in Liberia.

This programme has the added purpose of capacity building among local volunteers with experience as community advisors and enablers in this type pf activity.

 

For guidance a Receipts and Payments Account for the project in Liberia is appended to this Report. That Account is made up from regular monthl;y reports from AYDAP Liberia.

 

Financial Policy

At this stage in the development of the Project all available funds raised by AYDAP UK have been remitted to AYDAP Liberia to assist in maintaining their accreditation in Liberia, and to support the activities with the local young people.

 

The Trustees understand the principles of Restricted Fund accounting and when such funds become available these funds will be accounted for accordingly.

 

The Charity disburses all net funds received and does not have an operating deficit.

 

Donated Services 

The Trustees contribute fundraising, administration, and accounting expertise in running the project in Glasgow, Scotland on a wholly voluntary basis – that is without pay or expenses. The Trustees are in continual contact with the team in AYDAP Liberia who are known personally to our Co-ordinator Jerry Boweh who is a Liberian national resident in Scotland.

 

Executive Committee

The Trustees as named in this Report make up the Executive Committee and we are pleased to welcome occasional ad hoc assistance from interested voluntary parties from time to time.

 

The need in Liberia is more or less open ended in nature and extent among young people and we are moved and grateful by the response to our recent appeal for help in providing realistic benefit to the young people in that country.

 

 

Income

The notes to the Receipts and Payment Account show the details of the Charity’s income from voluntary Donations of £920 (£696), Grants from Trusts £3,000 (£3,500), and Fundraising Activities £6,104 (£7,801).

 

The Trustees are very pleased to record their appreciation of this support, which has all been acknowledged with thanks as appropriate.

 

NIDOS

During the year AYDAP became a full member of NIDOS (Network of International Development Organisations in Scotland which) advises on legal and operational issues affecting voluntary groups and this additional input is well recognized by the Trustees as they address their duties for the project.

 

 

Future Activity

The Trustees are pleased to report that the SEA programme is well in place and highly regarded by the Liberian Ministry of Gender Development, UN Mission in Liberia (UNMIL) and the local schools and communities where they operate.

 

The Trustees are aware that any substantial increase in scope in Liberia would almost certainly entail acquiring additional funding support from a major source either in Liberia or in UK or other countries.

 

All efforts are made to procure this additional support

 

 

Approval by Trustees

 

Benny Andersen                Chairperson                        date  15 April 2012

 

Donald S Goldie C.A.         Treasurer                 date  15 April 2012

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Independent Examiners Report on the accounts

 

African Youth Development Action Project

 

Registered Charity Number SC034993

 

Year ended 31 March 2012

 

Trustees and Examiners Responsibilities

The charity’s trustees are responsible for the preparation of the accounts in accordance with the terms of the Charities and Trustee Investment (Scotland) 2005 Act and the Charities Accounts (Scotland) Regulations 2006. The charity trustees consider that the audit requirement of Regulation 10(1) (d) of the Accounts Regulations does not apply. It is my responsibility to examine the accounts as required under section 44(1) (c) of the Act and to state whether particular matters have come to my attention.

 

Basis of Examiner’s Statement

My examination is carried out in accordance with Regulation 11 of the Charities Accounts (Scotland) Regulations 2006. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeks explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and, consequently,

I do not express an audit opinion on the accounts.

 

Examiner’s Statement

In the course of my examination, no matter has come to my attention

1.   which gives me reasonable cause to believe that in any material respect the requirements:

•     to keep accounting records in accordance with section 44(1) (a) of the 2005 Act and Regulation 4 of t1he 2006 Accounts Regulations, and

•     to prepare accounts which accord with the accounting records and comply with Regulation 9 of the 2006 Accounts Regulations

 

have not been met, or

to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached

 

 

 

Signed           ………………………….

 

 

Name        Roger F Hudson                                              date  11 April 2012

 

Qualification     Chartered Accountant

Address        21 Ashvale Crescent,

Glasgow G21 1NE

 

 

African Youth Development Action Project

 

Year ended 31 March 2012

 

Notes to Receipts and Payments Account

 

 

1 Donations

 

Various (including Giftaid through an agency)                  920

2 Grants

 

Inverclyde Trust                                                                      2,500

Bitmac Trust                                                                              500

Total                                                                                       £3,000

 

3 Fundraising

 

Direct support from Glasgow Gospel Choir                       5,997

Social fundraising events                                                       107

Total                                                                                         6,104

 

4 Restricted Funds

At this stage in the Charity’s development there has been no Restricted Fund income. The Trustees are fully aware of the principle of Restricted Fund accounting and this will be implemented as and when required.

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